Admin Assistant to Jefferies, Stockholm Office

Jefferies, a global investment bank and securities firm, has served companies and their investors for more than 45 years. Headquartered in New York City, with offices in more than 25 cities around the world, Jefferies provides clients with capital markets and financial advisory services, institutional brokerage, securities research and asset management. The firm is a leading provider of trade execution in equity, high yield, convertible and international securities for institutional investors and high net worth individuals. Jefferies & Company, Inc. is the principal operating subsidiary of Jefferies Group, Inc. (NYSE: JEF: www.jefferies.com). We are now seeking qualified administrative support to our office in the heart of Stockholm.

Overall job description

The Admin Assistant will be supporting a team of bankers including MD and juniors as well as working alongside the Office Manager to ensure a cohesive and collaborative team environment. The responsibility includes, but are not limited to:

Extensive diary management including client meetings, dinners, internal and external calls, off-sites etc. This involves room bookings, conference calls, VC and circulating papers for regular calls locally as well as within Europe and the US
General administrative duties such as greeting visitors, photocopying and filing, telephone answering
Booking extensive international business travel, including flights, transfers and accommodation as well as arranging visas
Expense submission and management through American Express/Concur
Entering meeting reports into JefBase (Jefferies CRM) ensuring weekly deadlines are met
Organisation of team functions

Required skills

This role is suitable for a highly motivated and proactive individual who is capable of working on your own initiative. You are a strong team player and have proven ability to develop and maintain good working relationships. We believe you are a quick learner with the ability and willingness to learn about relevant policies, procedures and business. To succeed in this role you need to have a flexible approach to work and are good in multi-tasking. You need to have previous experience and knowledge of Outlook, Word, Excel and Power Point and pay strong attention to detail – accuracy with all work is essential. Professional language is English, fluency in Swedish is also required.

This position initially starts as a temporary solution where you will be contracted by Sense Talents during the first six months. Jefferies would like to welcome their new colleague as soon as possible, so don’t wait - please send your application in English as soon as possible. The interview and selection process will be ongoing. For more information regarding the role, please contact Susanne Waering at Sense Talents.

Application

Ansökan till Admin Assistant to Jefferies, Stockholm Office